Nine Practical Tips for Tracking Website Expenses

 We have all had to spend money on our projects prior to charging or collecting money from our clients. Things like domain name purchases, buying imagery, paying a subcontractor in regards to coding or graphic design. All of these expenses need to be tracked properly sp you will remember to invoice them down the road.

1. What are you fixed expenses – Keep track of your fixed expenses like domain name purchases so you remember to charge the client.

2. Simplify by keeping purchases on one card – Don’t use different sources for paying for your expenses. Use one credit card so they are easy to mange.

3. Don’t charge for silly things – Don’t invoice for silly office supply type stuff, it’s not worth it and makes you look cheap.

4. Fulfill your clients expectations – Have receipts of any charged purchases that were agreed to.

5. Reduce expenses – If you can show and pass on a savings to your customer that may be enough to keep them coming back.

6. Keep Receipts – Keep all your receipt expenses together in the same place for easy reference.

7. List your clients name – When making purchases write down the clients name on the receipt for easy reference and filing.

8. Use Plastic not cash – To ensure that you have a paper trail make all of your purchases on credit cards and avoid using cash.

9. Track invoice and expenses together – Use a software program that can keep you invoice and expense tracking together.